INTERNET AND WIFI FOR CONFERENCES
The internet and WiFi for conferences that enbex sets up serves the rooms, exhibitors, press and live broadcast at the same time. We handle the venue survey, backup lines, installation, operation during the conference and teardown. We work with our own team from our premises on Calle Luis I in Madrid.
CONFERENCES WE HAVE CONNECTED
We set up the network for KubeCon Europe 2022 at Feria Valencia and for INCIBE's cybersecurity events between 2018 and 2025. KubeCon and ENISE are international conferences: at KubeCon, the countries with the most in-person attendees were the United States, Germany and the United Kingdom, and ENISE has brought together attendees from more than 20 countries. In both cases, the same network served the session rooms, exhibitor stands running demos, the press and the live broadcast. We cannot name every client or venue, but we also connect tech summits for multinational companies, events for a cybersecurity vendor and product presentations for technology brands.
Tech conferences: KubeCon Europe 2022 in Valencia
In May 2022, enbex set up the network for KubeCon + CloudNativeCon Europe at Feria Valencia. It used 215 access points, 65 distribution switches and a redundant core of 4 switches. More than 7,000 devices were connected at the same time. The internet uplink was 5 Gbps, split across different providers with load balancing. Installation took 10 days. The details are in the KubeCon Europe case study.
Cybersecurity: INCIBE events
Between 2018 and 2025, enbex set up the network and the audiovisual production for INCIBE events over eight consecutive editions: ENISE, CyberCamp and Safer Internet Day. ENISE, for example, is held every October at the León Congress and Exhibition Center. Each service ran on its own network: audiovisual production, exhibition area, workshops, press, organization and guests. Before opening, the team simulated the loss of an internet line, a switch failure and a degraded fiber segment. This was how the team checked that the backup kicked in. The details are in the INCIBE case study.
Trade shows with session rooms: FITUR at IFEMA Madrid
At FITUR, enbex has been the technical partner of the Andalusia pavilion for more than 6 editions. The network includes WiFi by zone, dedicated connections for TV and radio stations, and internet with dual lines and automatic failover. It also streams events from several rooms at the same time. The details are in the FITUR case study.
Our conference work in figures
More than
7000
devices connected at the same time at KubeCon Europe 2022
KubeCon 2022
215
access points at Feria Valencia
INCIBE
8
consecutive editions of its events, from 2018 to 2025
Live
15
technical control points for connectivity and streaming working at the same time at KubeCon
What we set up at a conference
A conference network is more than WiFi in the session rooms. Depending on the conference, we set up all or part of this:
- Network planning and design before the conference, so that installation and operation go as planned.
- Professional network equipment, chosen to match the requirements and criticality of each conference.
- Connectivity for the press and media and, at some conferences, for television.
- Internet access for streaming, with backup lines and a contingency plan.
- A NOC tailored to the conference, from which we monitor the network.
- Network for brand activations and for stands running product demos.
- Analytics services running in parallel, using Bluetooth beacons.
- Control of the digital signage screens, which run on the same network.
Are you ready
to connect your event?
Which conference services depend on the network
Before designing, we look at which services depend on the network and what happens if they fail. As a rule, at a conference there are four:
Attendees in the rooms and common areas
If it fails: Nobody can use the conference app or get online during the talks
How it is protected: Network sized by simultaneous devices, with the power and channel of each access point tuned
Streaming the talks
If it fails: The live stream drops for anyone following the conference remotely
How it is protected: Its own segment with priority and, at large conferences, technical control points by zone
Exhibitors and press
If it fails: Stand demos lose their connection and journalists cannot send video or photos
How it is protected: Wired port with its own network and bandwidth; the press on a separate segment with priority
Accreditation and organization
If it fails: Lines at the entrances and an organization that cannot communicate
How it is protected: Its own network profile for each, isolated from the rest
HOW WE WORK
STEP BY STEP
How we set up WiFi for a conference
- We visit the venue and measure coverage before designing the network.
- We split services into segments: rooms, exhibitors, press, production, organization and public, each with its own priority.
- We install a second backup internet line, from a different carrier when the venue allows it, with automatic failover.
- We configure the equipment and test it on our test bench before taking it to the venue.
- We test the complete network at the venue before the doors open.
- Our technicians are on site and monitor the network in real time; on large deployments, from a NOC.
- We dismantle and remove everything at the end.
A team with more than 15 years building networks for conferences and events
enbex has been setting up WiFi networks for events for more than 15 years and works all over Spain for national and international conferences. Enrique Romero, co-founder of enbex and head of IP network architecture, has been designing and running networks for events, conferences and broadcast production since 2009. Our technicians hold CCNA, CCNP Enterprise with an SD-WAN specialization and CWNA certifications, among others, and we are a RUCKUS Elite partner. The company is certified to ISO 9001, ISO 27001 and ISO 14001 and to Spain's National Security Framework (ENS).
Frequently asked questions
What does the internet and WiFi service for a conference include?
It includes the venue survey, network design, backup lines, installation, technicians during the conference and teardown. We connect the session rooms, the stands, the press, the organization and the broadcast, each on its own segment. You have a single point of contact from start to finish. If it is not a conference but a trade show, a festival or a sports event, the right service is WiFi for events.
How many attendees can conference WiFi handle?
There is no fixed number, because the network is sized for each conference. We count the devices that will connect at the same time, not just the attendees, and spread traffic across segments. At KubeCon Europe 2022, the network connected more than 7,000 devices at the same time with 215 access points. Each one was placed after a coverage and capacity survey.
Can you give exhibitors and the press their own network?
Yes. When a stand needs it, it gets a wired port with its own network, bandwidth and access rules. At KubeCon we installed 300 wired connections for exhibitors, press and media. The press ran on a separate segment, with priority and reserved bandwidth, so they could send video and photos without relying on the public WiFi.
What happens if the internet goes down during the conference?
We install at least one backup line, from a different operator when the venue allows it, with automatic failover: if one line drops, traffic moves to the other. At INCIBE events, before opening, the team simulated the loss of a line, a switch failure and a degraded fiber segment. This was how the team checked that the backup kicked in on time.
Can you stream the talks live?
Yes. At KubeCon Europe 2022, 15 technical control points worked at the same time, each in charge of connectivity and streaming in its zone. At INCIBE events we handled multi-camera production, streaming and recording of the sessions: this is our service for conference streaming.
How far in advance should it be booked?
It depends on the size. At KubeCon Europe 2022, on-site installation took 10 days. Before that there was a coverage and capacity survey to decide where each access point would go. The sooner we know the venue, the rooms and the stands, the more time there is to choose internet lines and test the network.
Tell us in the message the date, the venue, how many attendees you expect, how many rooms and stands there will be and which services depend on the network: accreditation, exhibitors, press or streaming. We will tell you what network we would set up and what backup it needs.
Request a quote for your conference internet and WiFi using the form or contact enbex.